Next to the door: free or booked
The Meeting room availability app shows the room’s name, whether it is free or booked right now and the next booking. It reads the room’s calendar through an ICS link and refreshes every 60 seconds.
App guide →See at the door whether the meeting room is free.
A display next to the door shows whether the room is free or booked and what the next booking is. In the corridor or at reception, people see what is on in each room today. Lumicast reads the calendars you already book in, in Outlook, Exchange or Google Workspace.
Try Team for 14 days. No payment details needed.
Where to show the calendar.
A room’s status belongs at its door, and the overview belongs where people look for a room. Each display gets the content that suits its spot.
In the corridor: one room’s day
The Calendar app shows today’s bookings as a list or a day grid, from the same ICS link. You choose the colours and which hours to show, for example 8:00 to 18:00.
Calendar app guide →At reception: every room in your own design
Put the Meeting rooms template next to a welcome for visitors. With a Google Calendar connection, each row fills with the current or next booking for that room.
How to bind data to a page →For showing, not booking.
Lumicast shows what is in the calendar. Booking a room, extending a meeting or releasing a room early happens in Outlook or Google Calendar, just as it does now.
A booking panel
A touchscreen next to the door for booking a room on the spot, often with a light that turns from green to red. Useful when people often take a room without booking. It is a separate system, though, with its own hardware and its own management.
A display in Lumicast
A display with the same player and the same management as your displays at reception and in the canteen. Anyone who sees a room is free books it in the calendar, and within a minute the room shows as booked.
How to set it up.
Each room needs one link: the ICS feed of that room’s calendar.
Get the ICS link
In Outlook, Exchange and Google Workspace, every meeting room has its own calendar, which can be shared as an ICS link. Not sure where to find it? Your IT administrator can get it from the room’s settings.
Create the app
In Lumicast, choose the Meeting room availability app under Content. Paste the link and enter the room’s name. If meeting titles run long, set a maximum number of characters.
Put it on the display by the door
Add the app to the playlist of the display next to the room. A display in the corridor gets its own playlist, where the overview can alternate with news or the lunch menu.
Templates for the overview.
Start with one of these designs. Fill in the rooms yourself, or connect them to your calendar.
Part of your office displays.
The same account also runs the welcome page at reception, the news in the canteen and the figures in each department. For each display, you choose what visitors and colleagues see.
Works with Solo
The Meeting room availability and Calendar apps are among the essential apps, so you can use them with Solo. The Google Calendar connection needs Team.
From €17 per display per month
Solo billed yearly, or €21 monthly. Team: €20 per display per month billed yearly, or €25 monthly. All prices exclude VAT.
Compare plans →Frequently asked questions
Can colleagues book a room on the display?
No. The display shows what is in the calendar. Booking, extending and cancelling happen in Outlook or Google Calendar. Anyone who sees a room is free books it there, and within a minute the display shows it as booked.
Does it work with Microsoft 365 and Outlook?
Yes, through the ICS link of the room’s calendar. It does not need a connection to a Microsoft account. Your IT administrator shares the calendar of each room that gets a display as an ICS link.
Does the meeting’s subject appear on the display?
The app shows the meeting title as it appears in the calendar feed. Rather keep subjects out of the corridor? Share the calendar without details. When you publish a calendar in Outlook, you choose whether the link only shows when the room is busy, or titles and details as well.
How quickly does a new booking appear?
The app fetches the calendar again every 60 seconds, so a new booking appears within a minute once the calendar has added it to the feed. Some calendars update their feed with a delay.
Which display goes next to the door?
Any display that runs Lumicast, including small ones. On professional displays from Samsung, LG and Philips, Lumicast runs without a separate player. On other displays you connect, for example, a Pixie or a Raspberry Pi.
What happens if the internet connection drops?
The status comes live from the calendar, so the display needs internet. If the connection is gone for more than a minute and a half, the display shows a notice that the content may be out of date. Once the connection is back, the notice disappears.
Can we try it first?
Yes. You can try Lumicast free for 14 days, without payment details. Start with one room: paste the ICS link, put the app on a display and see how it works with your calendar.
Start with one meeting room.
Put one room’s calendar on a display and see how it works. Questions about the calendar feed or the hardware? We are happy to help.
Try Team for 14 days. No payment details needed.